Claims workbench/CLM-2026-022342

Institutional claim · UB-04 · EDI 837I

CLM-2026-022342

Heritage GI Associates, Gastroenterology. Service 2025-12-25 at outpatient hospital (POS 22). Received 2026-02-06.

Denied

Billed

$2,257.00

2 lines

Allowed

$1,241.35

if approved

Plan pays

—

Denied

Member owes

—

copay / deductible / 10% coinsurance

Rules engine

Deny

CO18

Decided by

Claims rules engine

2026-10-21 13:43

Member

Resolved through the identity graph

Member: Nicholas Santos
Member ID: UHC-65934-13
Date of birth: 1973-05-25
Identity: Verified6 records, confidence 1.00
Claim record: CLMCLM-428416
Relationship: Self, Mesa, AZ

Coverage and accumulators

Found by member ID

Plan: MEDICARE-ADV-A MA group GRP-3756
Coverage period: 2024-12-01 to 2026-02-12
Deductible: $132.33 of $500.0026%
Out-of-pocket maximum: $731.45 of $2,000.0037%
Copays: office $40.00, specialist $40.00, emergency $350.00
Physical therapy visits: 8 of 20 used

Provider

Billing and rendering

Billing provider: Heritage GI Associates
Gastroenterology · taxonomy 207RG0100X
NPI: 1403256369
Network: In network
Rendering NPI: 1746888837
Location: Phoenix, AZ · TIN 80-4628895
Authorisation / referral: PA2026313873 / none

Service lines

UB-04: procedures, modifiers, units, charges and the pricing outcome per line

Line	Code	Description	Mod.	Units	Dx	Billed	Allowed	Member	Plan	Line status
1	45378 rev 0750	Colonoscopy, diagnostic	—	1	1	$1,897.00	$1,043.35	—	—	DeniedCO18
2	88305 rev 0310	Surgical pathology, level IV	—	1	1	$360.00	$198.00	—	—	DeniedCO18
Totals						$2,257.00	$1,241.35	—	—

Diagnoses (ICD-10-CM)

1. K58.0 Irritable bowel syndrome with diarrheaprincipal

Claim header

Patient account: PA-947028
Frequency code: 1 (original)
Accident: No
DRG: —
Admit / discharge: —
Landed: 2026-10-21 13:43

Rules engine

CLAIMS-ADJ v1: 11 checks, 1 needing attention

Check	Result	Code	Detail
Member identity	Pass		Attached to MBR-001937 (verified, link confidence 1.00).
Eligibility	Pass		Active on 2025-12-25: MEDICARE-ADV-A (MA), effective 2024-12-01, terms 2026-02-12.
Timely filing	Pass		Received 43 days after service (limit 90).
Duplicate check	Fail	CO18	Exact duplicate of CLM-2026-022341: same member, date of service, procedures and billing provider. Exact duplicate claim or service
Prior authorisation	Pass		Authorisation PA2026313873 on file for 45378.
Provider network	Pass		In-network provider Heritage GI Associates (1403256369).
Medical necessity	Pass		Diagnosis supports the procedures billed.
Bundling (NCCI)	Pass		No bundling conflicts.
Benefit limits	Pass		No limited benefit on this claim.
Completeness	Pass		Required documentation present.
High-dollar review	Pass		Within the auto-adjudication ceiling.

Evaluated 2026-10-21 13:43 under policy version 1. Hard rule fired: Denied.

Notes

Provider, system and examiner notes on this claim

ClinicalProvider: Heritage GI Associates2025-12-25 11:34
Patient seen for irritable bowel syndrome with diarrhea.
SystemSystem: Claims system2026-02-06 04:46
System edit 018 fired: identical member, date of service, procedure and billing provider as a prior submission.
AdministrativeExaminer: T. Nguyen (Senior Claims Examiner)2026-02-06 16:38
Called the provider office; awaiting documentation.

Attachments

Documents received with the claim

Prior auth letterPA2026313873_approval.pdf2 pages
Utilisation management approval letter for 45378 (Colonoscopy, diagnostic), valid 2025-12-25 to 2026-03-25.
Itemized billitemized_PA-947028.pdf3 pages
Itemised statement totalling $2257.00 across 2 lines.

Claim history

Every event on this claim, sealed in the audit chain

Rules engineDenied2026-10-21 13:43
Duplicate check: Exact duplicate of CLM-2026-022341: same member, date of service, procedures and billing provider.

Other claims for this member

Same resolved identity

Claim	Service	Provider	Billed	Status
CLM-2026-013917	2026-07-09	Desert Internal Medicine Associates	$215.00	Denied
CLM-2026-023380	2025-10-21	Summit Medical Group	$662.00	Denied
CLM-2026-022341	2025-12-25	Heritage GI Associates	$2,257.00	Approved

AI recommendation

assist mode · apac.amazon.nova-pro-v1:0

A hard rule decided this claim; the AI is advisory here.

Examiner decision

Denied by Claims rules engine; an examiner may still override

Outcome

Approve and pay as pricedAllowed amount, member responsibility and plan payment are applied to every line.DenyNo payment. Reason codes go on the remittance advice and the member's explanation of benefits.Pend for informationHold the claim; a development letter or confirmation is needed before it can be finalised.Refer to special investigationsRoute to the SIU for a fraud, waste and abuse review. No payment until cleared.

Examiner rationale *

At least 8 characters (0/8)

ExaminerR. Patel (Claims Examiner II)

Choose an outcome

Evaluation truth

Hidden label from the synthetic generator; never shown to the model

DeniedCO18scenario: Duplicate

Exact duplicate of an earlier submission.

Review queue Member identity